Management and Program Assistant
Program Analysis and Reporting Incumbent must analyze and evaluate the effectiveness and efficiency of multiple program operations in Mental Health, assessing the services provided to patients served in various programs such as Primary Care Mental Health Integration, Seriously Mentally Ill Psychosocial Rehabilitation, Substance Abuse, Post Traumatic Stress Disorder Clinical Team, Compensation & Pension, Neuropsychology, Geropsychology, Spinal Cord Injury Clinic, Polytrauma Rehabilitation Counseling, Mental Health Outpatient Services, and Compensated Workforce Therapy. He/she may identify and advise the Psychology Service Chief, Psychology Program Managers, Psychology Resident/Fellowship Training Directors, Psychiatry Service Administrative Officer and, MH ACOS and Health Systems Specialists on the impact of changes proposed as to how they will affect patient care and other services. Fund Control Point Obligations Management The employee is responsible for tracking finances and ordering recurring supplies and testing material for all Psychology and Neuropsychology clinics; validates obligations with Finance and Logistics/Purchasing. Requests funds transfers to cover monthly expenses. Develops and applies a forecast equation for monthly obligations for each service and recommends adjustments to obligations for each Service based on that trend. Advises Service Chief or their Administrative Officer of amount spent over various periods of time, month, year, compared to their budget, etc. Submits 2237's/1358's for program contracting obligations such as the Vocational Rehabilitation Program and the Mental Health Residential Rehabilitation Program. The employee also serves as an invoice certifying official for Psychology Mental Health Initiative related contracts and obligations. The employee is responsible for tracking finances and ordering recurring supplies and testing material for all Psychology and Neuropsychology clinics; validates obligations with Finance and Logistics/Purchasing. Requests funds transfers to cover monthly expenses. Develops and applies a forecast equation for monthly obligations for each service and recommends adjustments to obligations for each Service based on that trend. Advises Service Chief or their Administrative Officer of amount spent over various periods of time, month, year, compared to their budget, etc. Submits 2237's/1358's for program contracting obligations such as the Vocational Rehabilitation Program and the Mental Health Residential Rehabilitation Program. The employee also serves as an invoice certifying official for Psychology Mental Health Initiative related contracts and obligations. Personnel Management & Administrative Support The incumbent works closely and independently with Credentialing, Privileging, and Human Resources on recruitment, retention and licensing of all Psychologists; works closely with the STVHCS Medical Staff Office and Hospital Professional Standards Board as a member of the Psychology Service Board Committee by coordinating the boarding, recruitment, and retention of (Title 38 Hybrid and Title V employees). Fiscal Management Provides oral and written reports and recommendations at the direction of the Service Chief or the MH AO on projected budget requirements based on projected needs. Work Schedule:
Monday-Friday; 08:
00AM-4:
30PM Telework:
Available Position Description/PD#:
Management and Program Assistant/PD034270 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/15/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Knowledge of principles of financial management, personnel management, organizational development and strategic management; knowledge and skills in presenting recommendations and negotiating solutions to disputed recommendations; performs research of historical files for readily available information such as recent staff or function changes, organizational charts, mission and functional statements and position description; provides administrative functions such as FMLA, Timecards, Fiscal, Payroll and Human Resources. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsComputer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mainly sedentary. Typically, the employee sits comfortably to do the work. However, there will be some walking, standing, bending, and carrying of items such as papers, books and moderately sized boxes of supplies. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday-Friday; 08:
00AM-4:
30PM Telework:
Available Position Description/PD#:
Management and Program Assistant/PD034270 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/15/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Knowledge of principles of financial management, personnel management, organizational development and strategic management; knowledge and skills in presenting recommendations and negotiating solutions to disputed recommendations; performs research of historical files for readily available information such as recent staff or function changes, organizational charts, mission and functional statements and position description; provides administrative functions such as FMLA, Timecards, Fiscal, Payroll and Human Resources. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsComputer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mainly sedentary. Typically, the employee sits comfortably to do the work. However, there will be some walking, standing, bending, and carrying of items such as papers, books and moderately sized boxes of supplies. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0344 Management And Program Clerical And Assistance - Salary Range:
$43,556 to $56,619 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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